HR Assistant - FTC

  • Job Reference: 00000212-1
  • Date Posted: 24 October 2019
  • Recruiter: VIACOM International Media Networks
  • Location: London
  • Salary: On Application
  • Sector: Broadcasting
  • Job Type: Contract

Job Description

Desired Start: November 2019

Department: HR

Manager: HRBP

Job Title: HR Assistant (FTC until April 2020)





We’re Viacom International Media Networks UK & Ireland, home to 20 TV channels that offer the very best in music, entertainment, comedy and kids programming through our MTV, Comedy Central, Nickelodeon, Channel 5 and BET brands. Together these brands reach nearly 30 million homes in the UK and Ireland. Viacom brands are seen globally in more than 705 million households in 169 territories and 37 languages via more than 184 locally programmed and operated TV channels and more than 550 digital media and mobile TV properties.




You are known for your amazing organisational skills and ability to manage multiple requests and priorities. Not only can you multitask in a fast pace commercial organisation, your customer service skills are second to none and you love being the first point of contact. People gravitate towards you and your 1st class communication skills have created a quick and long-lasting rapport with those in the business. You don’t shy away from data, reports, administration and making a process your own. You love getting involved in project work and you aren’t precious about the remits of your job description and you love rolling your sleeves up to support the team wherever possible, because you thrive in the exposure and diversity that brings.


Does this sound like you? If so welcome to the rare and exciting opportunity to join a large organisation with big name brands in an amazing industry. You’ll work with a talented, innovative, fun & supportive team whilst get exposure to key HR processes and providing all round professional support to the HR function. You’ll build and develop your HR skills & experiences.




New Starters/Changes/Leavers:

· Issue contracts of employment, ensuring correct accompanying forms and documents are enclosed and returned

· Meet all new joiners to ensure all paperwork has been completed correctly

· Process Joiners Forms and P46/P45 to payroll

· Manage the Leavers procedure ensuring employees are aware of payroll deadlines and that Payroll are aware of leavers details

· Calculate leaver’s holiday entitlements, inform them of the process of returning company property and ensure exit interviews are completed

· Manage the timely communication of written changes to terms & conditions of employment (promotions, job title changes, etc.) with appropriate HOD authorisation

· Complete the administration process regarding maternity leavers and returners



· Ensure all payroll processes are adhered to, establishing an efficient transparent process that is understood by everyone in the HR department and that works well in the event of you being out of the office

· Work with the HR Business Partner and Advisor to ensure all payroll information is captured, recorded and processed for payroll

· Work to monthly payroll deadlines, ensuring all paper work is processed

HR Systems:

· Manage PeopleSoft input, ensuring accurate and up to date data; work with the Compliance & Reporting Analyst to consider ways to enhance the system

· Work with the Compliance & Reporting Analyst to ensure key management reports are accurate

· Be the first point of contact for any PeopleSoft related queries from employees (i.e. relating to annual leave, unapproved absences etc.)



· Liaise with L&D Coordinator to ensure all new starters are invited to and attend the Company Induction



· Assist the HRBP and HR Advisor with recruitment campaigns – arranging interviews/rooms for interviews, giving feedback, liaising with line managers etc.

· Handle end to end recruitment process for junior level vacancies, working with line managers in the business to ensure adherence to the process and that a fair and objective recruitment process is carried out in accordance with VIMN process.

· Support the HR Advisors/HRBPs in running intern assessment centres, and also lead on some of these


General Administration:


· Ensure all new starters references have been requested and received in accordance with the company time frames

· Keep filing of letters and contracts etc. up to date to ensure the department is well organised

· Process PO’s through SAP as required

· Ensure all data is provided to the Reward team in a timely manner to capture new additions and changes for Flexible Benefits

· Ensure that all Personnel files and records are accurately maintained

· Respond to client base queries by phone, email or in person; assisting on those queries where possible or passing to the relevant team member

· Update on a monthly basis organisation charts with employee changes and refer to HR Business Partner/Advisor for review

· Assist HR Business Partner/Advisor with employee relations issues through note-taking and follow up documents

· Assist the Compliance & Reporting Analyst in developing PeopleSoft, to enable them to fulfil reporting requirements where needed





· Solid administrative experience within a fast paced office environment

· Strong IT skills (Microsoft Word, Outlook, Excel, PowerPoint and Database)

· A desire to build a career within HR and or studying towards your HR qualification

· Accuracy and excellent attention to detail are essential

· Experience using PeopleSoft or another HR data base (desirable)




· Private Medical Insurance: You will be eligible for our full Private Medial Cover (From 3 months)

· Season Ticket Loan: We’ll pay for your season travel card up front and you can pay us back across the year

· TV Package Discount: If you subscribe for the likes of Sky and Virgin Media, we’ll get £20 off your bill

· Pension Scheme: You will be eligible for our Pension Scheme from day one, as long as you are contributing to this, we’ll top this up with a voluntary contribution from us

· Discounted Gym Membership: We offer discounts to a number of Gyms

· Discounts at Local Shops and Restaurants: Whether you need a new pair of shoes or just want something tasty for lunch, we partner with a number of local businesses to offer us a discounted rate

· Access to Reward Gateway: With heaps of discounts on everyday shops, restaurants and household suppliers




Our values, and their related behaviours, guide how we show up to work each day and help ensure that we all treat each other with respect. We want these to feel relevant to all of our employees and all parts of the business, as we believe that when these behaviours are achieved, we are the best we can be. The three values are intertwined and work together to drive the business outcomes we seek, and once combined we believe these will power our company forward.



- Creativity: Push beyond the expected

- Passion: Stand up for what you believe in

- Risk-Taking: Take smart choices



- Inclusion: Embrace diverse perspectives

- Collaboration: Work together as one team

- Innovation: Use insights to drive the business



- Trust: Assume best intentions

- Transparency: Communicate clearly and openly

- Accountability: Deliver, and own the outcome

Happy to talk flexible working!

Our recruitment Privacy Notice for Viacom entities in the EEA and Switzerland is available here.